Administrative Assistant

Woodsboro, Texas

The primary role will be to provide versatile administrative support for the company’s field operations office. The successful candidate will be professional, team-oriented, punctual, reliable, pro-active and willing to take on new challenges.

Job Duties:

  • Answer phones, screen and route calls, take and distribute messages
  • Responsible for information flow through e-mail, facsimile, scanning, and copying
  • Oversee the distribution and collection of all incoming and outgoing mail; stuff and seal envelopes, apply postage.
  • Prepare labels and packages for overnight mail delivery
  • Maintain office supplies, monitor inventory, place orders, verifying receipt, stock items
  • Maintain office equipment; call for repairs, monitor equipment, and initialize work orders
  • Review for accuracy payroll timesheets and related paperwork for transmittal to corporate.
  • Maintain accurate vacation and sick time tracking records for field personnel.
  • Code/voucher A/P invoices and Expense Reports: review for accuracy, obtain approvals and prepare for transmittal to corporate.
  • Maintain daily/monthly reports and spreadsheets to include AFE cost tracking, SCADA Report, gas loss and other various spreadsheets.
  • Maintain Right-of-Way files and perform file research upon request.
  • Perform other administrative office duties as requested by manager.


  • Office administration/Office Manager experience
  • Working knowledge of general administrative processes
  • Strong initiative and customer service focus
  • Ability to work independently with minimum supervision and handle multiple task simultaneously
  • Flexible with changing priorities
  • Effective interpersonal communication skills; ability to interface with personnel at all levels
  • Ability to respond professionally and effectively to incoming calls
  • Exceptional attention to detail Must be punctual and reliable
  • Willingness to learn and be mentored by others within the organization
  • Proficiency in Word, Excel, PowerPoint, etc.


Salary commensurate with level of experience; benefits include medical, dental, vision, LTD, life, HSA, FSA and 401(k) Profit Sharing Plan; vacation and sick leave.